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.Note thatto a specific level keystrokes are assigned only for the firstthree levels.Demote a heading to body text Ctrl+Shift+NMove a paragraph up Alt+Shift+up arrowMove a paragraph down Alt+Shift+down arrowShow all headings and body text,or show all headings without body text Alt+Shift+AShow only the first line of body text,or show all body text Alt+Shift+LShow or hide character formatting / on the numeric keypadExpand selected headings Alt+Shift++ on the numeric keypadCollapse selected headings Alt+Shift+- on the numeric keypadViewing both Outline and Normal view at onceOne way to work effectively with outlines is to split the document screen into two panes.In one pane, you can display your document in Outline view, and in the other pane, youcan display your document in Normal view.This way, you can take advantage of Outlineview to rearrange your text while simultaneously viewing the result of your actions in thefull document.440 Part III &' Beyond Mastery: Initiative within OfficeTo split your document into two equal panes, double-click the split bar (at the top of thevertical scroll bar) or choose Window_Split.You can also simply drag the split bar to tailorthe size of the panes.To restore the split window to its original condition, double-click thesplit bar or choose Window_Remove Split.Figure 18-4 shows an outline in split view.Figure 18-4: An outline split into two panes.Printing an outlineWhen you print from Outline view, only the visible portion of your document is printed.Forexample, if your outline is collapsed to level one, only the Level 1 headings are printed.TheOutline symbols don t appear on a document printout, though.Before you print from Outline view, expand or collapse your outline to display what youwant to print.To print your document as it should appear in its final form, switch to Normalor Print Layout view before you print.Chapter 18 &' Getting Organized with Outlines and Master Documents 441Copying an outlineIn Outline view, if you select and copy headings that include collapsed subordinate text, thecollapsed text is also copied.Unfortunately, you cannot copy just the visible headings withWord.You can, however, quickly list those headings in a table of contents and then omit thepage numbers.For more information about creating a table of contents using the Index andTables command (Insert menu), see Chapter 12 of Wiley s Word 2003 Bible.After you create a table of contents, click in it and press Ctrl+Shift+F9 to convert the tableof contents to regular text.You can then copy the headings from the table of contents.Understanding Master DocumentsSuppose that you want to add all your data into one colossal document or take severalexisting documents and turn them into one larger document.If you do this, you may findyourself running into a couple problems:&' Word begins to function less efficiently when a document is too large.(What s toolarge? There s no hard-and-fast rule, it all depends on the speed of the computeryou have, the amount of memory, the number of images in the document, thenumber of links to external content, and so on.) Certain tasks such as scrolling andsearching can take longer to accomplish, and the possibility of a system errorincreases.&' Only one person can work on any given file at a time.Therefore, if everything iscrammed into the same file, you lose the capability to have different peopleworking on a project.With the master-document feature in Word, however, you can consolidate severaldocuments into a large framework.This provides the consistency and other advantages ofworking with one large document and also keeps the convenience of working withindividual subdocuments.In addition to these advantages, the master document featureenables you to&' Cross-reference items among several documents.&' Use the Outline view tools to rearrange items spread among several documents.&' Create indexes, tables of contents, and lists that span several documents.&' Easily assign consistent page numbering, headers, and other formatting acrossmultiple documents.&' Print multiple documents with one command.A book is ideally suited to the master document feature.Each chapter can be asubdocument, and the elements common to the entire book can be contained in the masterdocument itself.442 Part III &' Beyond Mastery: Initiative within OfficeIn earlier versions of Word, the master-document feature has a reputation for being a littleNoteunstable.With today s faster computers, master documents may not be as necessary asbefore.The Master Document viewImagine an outline view that combines multiple documents.That s Master Documentview.In effect it s an extension of Outline view, and uses the Outlining toolbar  thebuttons on the right side of the bar that we haven t looked at yet.What s the point? Imagine you have a very large document, perhaps hundreds of pageslong, with lots of pictures.Such a document can get unwieldy  moving around can takea long time, Word can slow down, and so on.On the other hand, having everything in onedocument is rather nice  you can use Outline view to move things around, search theentire document to find things, create tables of contents and indexes spanning all thedocuments, and so on.The answer, the compromise, is the master document.Bring all thetext into one document when you need it there, but work on small portions, in individualfiles, when you don t.You can create a master document from scratch or combine existing documents into amaster document.Turn on Master Document view by choosing View Outline.The lasteight buttons on the bar are master-document buttons, but the last seven are not alwaysdisplayed.Click the Master Document View button to expand or contract the toolbar; thebutton also changes the document display, though until you ve actually created a masterdocument you won t notice any difference.You might think of the master document as a sort of interactive index inside a normalNote document.A master document contains two things: normal document stuff  text andgraphics, tables and text boxes, and so on  and links to other documents.Those linkscan be used to pull in the information from the documents to which the master docu-mented is linked.Figure 18-5 shows the Master Document buttons on the Outlining toolbar, and Table 18-3identifies and describes those buttons.Figure 18-5: The Master Document buttons.Chapter 18 &' Getting Organized with Outlines and Master Documents 443Table 18-3Master Document Buttons on the Outlining ToolbarButton Name ActionMaster Document Switches between Master Document andView Outline views, and expands and contractsthe toolbar [ Pobierz całość w formacie PDF ]